Ina Steiner EcommerceBytes Blog
News and insight focusing on ecommerce.
by Ina Steiner, Editor of EcommerceBytes.com
Mon June 26 2017 22:47:42

eBay Launches Stricter Rules with No Warning

By: Ina Steiner

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eBay changed its Item Not Received claims policy without any notice to sellers. When a seller posted about having received a strike against their account, an eBay moderator responded, calling the new policy a "test." 

That was no consolation to the seller who said eBay had given them little opportunity to make things right for the buyer. The seller called eBay and was told it was a new policy and was unable to get customer service to remove the strike. 

The seller explained he had sold a 99-cent item to a buyer in Japan. The buyer opened up an Item Not Received case on Saturday, and exactly 24 hours later, eBay refunded the buyer and gave the seller a "non-resolution" strike. 

The heart of the problem from the perspective of sellers commenting on the case: instead of giving sellers 3 days from the time a buyer files a case to upload tracking information or make things right for the customer, eBay provided the seller with only 24 hours, which goes against its stated policy.

Under "eBay Money Back Guarantee timelines - Item not received," eBay includes this provision: "The seller has 3 business days from the report to respond to the buyer or offer a solution. If the seller does not respond or offer a solution, the buyer can ask us to step in and help."

The seller said they called eBay and was told the automatic 24-hour case closure was a new policy. "What is going on with eBay?? Are they going nuts? The buyer open up a case during the weekend and the case closed during the weekend?"

The eBay moderator responded: 

"It sounds like this situation may have triggered a faster resolution process that we are testing out. If an item not received case is opened more than 5 days after the estimated delivery date, no tracking is provided and the seller does not respond then the case will actually be escalated for a refund after 24 hours have passed, instead of the standard 3 business days. We are testing the impact of this change and while these specific triggers represent a rarer set of criteria, you may see this from time to time being reported. If a seller has concerns with the timeframe provided, we recommend they reach out to customer service to discuss the details."

You can read the full thread where the moderator answered some additional questions from sellers, who say they'll be less willing to sell certain types of items as a result of the change.

An EcommerceBytes reader pointed us to the thread this evening and explained why it's of concern to sellers like himself. "They are now escalating refunds in 24 hours if a tracking number is not entered, but their system already cannot determine the tracking number information if a case is opened. The seller has to re-enter it or the case closes against them in 3 days. Well now it's going to be 24 hours including weekends. So if a seller is on vacation or takes the weekend off, they may come back to eBay having issued refunds AND also receive a Seller Unresolved Case defect for it.  

"It really looks like eBay is trying to eliminate all sellers who are not working 7 days a week as the Unresolved Seller Case has a 0.3% limit before account is closed."

Let us know what you think of this new policy (or "test").

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Readers Comments

Perminate Link for eBay Launches Stricter Rules with No Warning   eBay Launches Stricter Rules with No Warning

by: cillianred This user has validated their user name.

Thu Jun 29 11:17:59 2017

@CNYC

Interesting. I think you're right.

Though the message the seller received from eBay telling him he had 3 days to respond and then not giving him those 3 days does murky the waters.  

Perminate Link for eBay Launches Stricter Rules with No Warning   eBay Launches Stricter Rules with No Warning

by: Marie This user has validated their user name.

Thu Jun 29 13:19:04 2017

I must say I'm surprised that some posters see no issue with Ebay dinging this seller for something they ARE NOT doing wrong if you go by the published rules of Ebay.

Some are even talking as if this seller is trying to do something shady or wrong by not having tracking.  There are 1000's [if not more] sellers that sell in categories that it is just too expensive for them.  They can ship for 50 cents or they can ship for $2.61.  That is a HUGE difference.

These sellers aren't doing anything wrong, they just sell stuff that doesn't support the higher shipping rates.  They know they lose the ability to track.  They know they lose the ability to qualify for TRS.  They sell this way because they have chosen to sell this way.  There are millions of listings on Ebay like this.

But IMHO that does not give Ebay the right to do a SECRET "test" that can damage a sellers account without notice or consideration.  And on top of that send the seller misleading and completely incorrect emails to let them know what they need to do per the rules.  If they follow the instruction in the EBAY EMAIL, the seller will get their account damaged.

The mere fact that an INR is filed against a seller that does not use tracking does not mean it is going to be counted against the seller unless you fall victim to Ebay's secret rules.  It starts off as a REQUEST.  During the Request stage you have the flexibility to work with your buyer to a resolution.  It is most likely that sellers in this position would off the buyer a full refund at that point.  Then there is no need to escalate to Ebay so that it dings the seller's account.  But Ebay in their wisdom took that away from the seller without notice.

You may not like the choice some seller make to sell this way, but all that means is it isn't right for you, nothing more.  Most of these people are good, responsible sellers.  If they aren't, their FB and other stats would take care of those.

Perminate Link for eBay Launches Stricter Rules with No Warning   eBay Launches Stricter Rules with No Warning

by: Marie This user has validated their user name.

Thu Jun 29 13:27:53 2017

Well now this is refreshing!!!  Trinton is a CSR with Ebay.  He did some research and talked with people that had control of this issue.  He posted the following on the Ebay thread linked above in the article.

This just goes to show that rare as it is, sometimes Ebay listens.

Here is what he posted:

Over the past couple of months we have been providing some US buyers with faster resolution when certain conditions have been met such as; the buyer is new to eBay, the item not received claim was opened 5 days past the estimated delivery date, no tracking was uploaded and there has been no seller response or communication from the seller to the buyer.

In these cases we closed the case in favor of the buyer 24 hours after it was open to ensure a quality experience.

Our goal is to implement this faster resolution process when the conditions are met, but have suspended any further resolutions under this pilot until all our communications accurately outline the time a seller has to respond to a buyer.

Because the communication we sent to the sellers in the item not received email stated the seller had three business days to respond, we will remove any related case closed without seller resolution defects from sellers who were included in the pilot.

To ensure your buyer is not included in this faster resolution process in the future, always upload tracking and ship the item within your stated handling time. And, if a case is opened, promptly respond. The best practice is to respond within 24 hours.

Perminate Link for eBay Launches Stricter Rules with No Warning   eBay Launches Stricter Rules with No Warning

by: Snapped This user has validated their user name.

Thu Jun 29 19:40:31 2017

How about focusing on providing a ''quality buying experience'' for the ''noise'' who is buying the services eBay offers?  

Bully for eBay.  After considerable 'research', they're correcting a problem that should have never existed in the first place.  

It's like jerry-rigging the wiring, flipping the switch, and only THEN looking at the fire escape plaque to find out where the extinguishers are so to do battle with the flying sparks.  

Yet they'll leave it wired hot.  And promise to remember to hang a warning sign.  Danger here.  Proceed at your own risk.  

Perminate Link for eBay Launches Stricter Rules with No Warning   eBay Launches Stricter Rules with No Warning

by: tomominus This user has validated their user name.

Sat Jul 1 14:26:58 2017

This just happened to me. The seller opened a case for item not received and sure enough the next day I got a message saying that the buyer had asked Ebay to escalate and that they were making a decision. Luckily I was able to quickly refund the buyer and avoid the strike. I feel like they are deliberately trying to knock sellers down to below standard now that they are monetizing it with an additional 4% on final value fees. Here's another fun fact, after 2 years and over 350k in sales with no incident Paypal decided to hold funds for 3 items totaling over $1000. I didn't even realize this till I went to pay my Ebay monthly invoice and realized I was a little short. Heres my question, Ebay said they did not ask for the hold so what if I chose not to do business this way? Whats my obligation to the buyer? My feeling is if after all this I'd rather not proceed with the sale and refund the buyer. Maybe the sounds childish but theres just no reason for the hold. I recently sold an item for $2700, if they decided to hold that it would have been a real problem. Makes me leery to accept Paypal for larger items  

Perminate Link for eBay Launches Stricter Rules with No Warning   eBay Launches Stricter Rules with No Warning

by: FormerEbaySeller This user has validated their user name.

Sun Jul 2 20:42:37 2017

@marie Trinton isn't a CSR. He's part of the community team on the boards, nothing more. And that's according to him.  

Perminate Link for eBay Launches Stricter Rules with No Warning   eBay Launches Stricter Rules with No Warning

by: Truk This user has validated their user name.

Sun Jul 2 22:23:57 2017

Just another reminder on what a horrible company eBay's become

Perminate Link for eBay Launches Stricter Rules with No Warning   eBay Launches Stricter Rules with No Warning

by: Marie This user has validated their user name.

Mon Jul 3 02:27:51 2017

@formerebayseller

CSR = Customer Service Representative

Is he not a CSR on the Ebay boards?

Perminate Link for eBay Launches Stricter Rules with No Warning   eBay Launches Stricter Rules with No Warning

by: beuler This user has validated their user name.

Sun Aug 20 19:11:07 2017

Just had a guy overseas pull this, 8-12 day eta, files inr pp case day 9 on a Sunday. Escalates immediately.cant respond once escalated, pp give deadlines to resolve, but then ignores deadline  over rides that closing in buyers favor...it's just a  ridiculous system.  

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